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Archives for April 2022

Benefits of the ERTC

April 29, 2022 by John Sanchez

In response to the COVID-19 pandemic, congress passed several broad-sweeping legislative initiatives. Starting in March of 2020, the CARES Act was passed providing small businesses economic relief nationwide. Among the initiatives included in the legislation was the Paycheck Protection Program (PPP) and the Employee Retention Tax Credit (ERTC). Both initiatives were intended to encourage business owners to keep employment rolls active to avoid the likely tsunami of unemployment claims, further impacting the overall economy.

Benefits of the ERTC

Many business owners were uninformed on the benefits of the ERTC primarily due to Congress’ initial ban on availing of both programs. Initially, Congress denied business owners who took a PPP loan to also avail themselves of the ERTC. After all, faced with the option of practically ‘Free’ money (PPP), why consider the lesser appealing ERTC.

Until 9 months later. On December 27th, Congress passed the Consolidated Appropriations Act (CAA) which made some retroactive changes to the Cares Act ERTC provisions. Among those being allowing business owners who took a PPP loan to also avail themselves of the ERTC. However, with one caveat. Wages used to claim PPP forgiveness could not also be used to claim ERTC.

So how can you determine if you qualify? Well, depends on which year your referring to. Read on..

Different rules for Different Years

For 2020, the eligibility rules are as follows:

  • Eligibility qualifications:
    • Business had a >50% reduction in Gross Receipts compared to same quarter in 2019, or
    • Business operations were fully or partially suspended due to a government mandated order  (More on this later.)
  • Credit is 50% of up to $10,000 of qualified wages per employee for the entire year ($5k max per employee for 2020)

For 2021, the eligibility rules get better:

  • Eligibility qualification:
    • Business had a >20% reduction in Gross Receipts (Big Difference from 2020 rules) compared to same quarter in 2019. This assessment could alternatively use the immediately preceding quarter compared to same quarter in 2019.
    • Business operations were fully or partially suspended due to a government mandated order 
  • Credit is 70% of up to $10,000 of qualified wages per employee PER QUARTER (Big difference from 2020 rules). 

Is the calculation that simple?

While the ERTC calculation for eligible wages is simple, determining eligible ERTC wages can be complex. Due to the inability to claim same wages for PPP loan forgiveness, the ERTC wage eligibility must be determined at the employee level individually. Also keeping in mind that the ERTC eligibility is determined by QUARTER. While PPP forgiveness wages, paid during the PPP Covered Period, can span more than 1 quarter. One can easily see how complex the exercise to determine eligible wages can be. In addition, keeping audit ready records of how eligible wages were determined is critical as these amended payroll tax form filings are auditable for up to 6 years.

What is considered partial suspension of operations?

Many states and local government units have issued full or partial closures of certain non-essential businesses. For many business owners, state mandated closure or suspension of non-essential procedures. Since instances like these could fall under the ‘Partial suspension of operations’, many business owners may qualify for ERTC if they fail to meet the reduction in gross receipts test.

Does the ERTC need to be repaid?

Unlike the PPP loan, the ERTC is a payroll tax credit which is claimed by filing an amended 941-X for the appropriate quarter. The IRS will issue a refund check for the amount of the ERTC claimed. At the time of this article, ERTC refunds have been taking anywhere from 6-9 months.

Since most many businesses, in the authors experience, are most likely to be eligible for the ERTC for the 2nd or 3rd quarter of 2020 time is of the essence to claim the credit as the window is closing to amend these 941 filing in mid to late 2023.

Is the ERTC Taxable income?

Well, no. but kind of.

For those quarters which an ERTC is claimed, business owners will need to reduce wage expenses by the ERTC. In short, if you are filing for ERTC claim for 2Q 2020 you will most likely need to amend your business tax return to REDUCE wage expense. The reduction will consequently increase your taxable net income thus creating a taxable event. Despite the tax consequences of claiming the ERTC, most situations prove the cash flow positive benefits outweigh the cost.

The Employee Retention Credit cannot be overlooked as another potential opportunity to improve the working capital for your business, enabling further growth and financial strength to move ahead into 2022.

The ERTC-Experts team at John A Sanchez & Company have been helping dozens of business owners claim the Employee Retention Credit. To date, we’ve helped business owners claim over $1 million in ERTC funds helping to strengthen their working capital and enabling their businesses to thrive.

To explore how our ERTC-Experts team can help your business, find us at www.ERTC-Experts.com for more information and resources on the ERTC. While you’re there, apply for a no cost evaluation to determine if you qualify.

If you have questions, don’t hesitate to contact me.

Filed Under: Business, ERTC Tagged With: ERTC

Health Savings Accounts and more tax-saving tips

April 13, 2022 by John Sanchez

Health Savings Accounts: The Ultimate Retirement Account

Health Savings Accounts

It isn’t easy to make predictions, especially about the future. But there is one prediction we’re confident in making: you will have substantial out-of-pocket expenses for health care after you retire. Personal finance experts estimate that an average retired couple age 65 will need at least $300,000 to cover health care expenses in retirement.

You may need more.

The time to save for these expenses is before you reach age 65. And the best way to do it may be a Health Savings Account (HSA). After several years, you could have a fat HSA balance that will help pave your way to a comfortable retirement.

Not everyone can have an HSA. But you can if you’re self-employed or your employer doesn’t provide health benefits. Some employers offer, as an employee fringe benefit, either HSAs alone or HSAs combined with high-deductible health plans.

An HSA is much like an IRA for health care. It must be paired with a high-deductible health plan with a minimum annual deductible of $1,400 for self-only coverage ($2,800 for family coverage). The maximum annual deductible must be no more than $7,050 for self-only coverage ($14,100 for family coverage).

An HSA can provide you with three tax benefits:

  1. You or your employer can deduct the contributions, up to the annual limits.
  2. The money in the account grows tax-free (and you can invest it in many ways). 
  3. Distributions are tax-free if used for medical expenses. 

No other tax-advantaged account gives you all three of these benefits. 

You also have complete flexibility in how to use the account. You may take distributions from your HSA at any time. But unlike with a traditional IRA or 401(k), you do not have to take annual required minimum distributions from the account after you turn age 72. 

Indeed, you need never take any distributions at all from your HSA. If you name your spouse the designated beneficiary of your HSA, the tax code treats it as your spouse’s HSA when you die (no taxes are due). 

If you maximize your contributions and take few distributions over many years, the HSA will grow to a tidy sum. 

 

Partnership with Multiple Partners: The Good and the Bad

 

The generally favorable federal income tax rules for partnerships are a common reason for choosing to operate as a partnership with multiple partners instead of as a corporation with multiple shareholders. The most important partnership tax benefit rules can be summarized as follows: 

  • You get pass-through taxation. 
  • You can deduct partnership losses (within limits).
  • You may be eligible for the Section 199A tax deduction. 
  • You get basis from partnership debts. 
  • You get basis step-up for purchased interests. 
  • You can make tax-free asset transfers with the partnership.
  • You can make special tax allocations. 

Partnership taxation is not all good stuff. There are a few important disadvantages and complications to consider:

  • Exposure to self-employment tax
  • Complicated Section 704(c) tax allocation rules
  • Tricky disguised sale rules
  • Unfavorable fringe benefit tax rules

Limited partnerships are obviously treated as partnerships for federal income tax purposes, with the generally favorable partnership taxation rules mentioned above.

Limited partners generally are not exposed to liabilities related to the partnership or its operations. So, you generally cannot lose more than what you’ve invested in a limited partnership—unless you guarantee partnership debt. 

So far, so good. But you must also consider the following disadvantages for limited partners:

  • Limited partners usually get no basis from partnership liabilities. 
  • Limited partners can lose their liability protection. 
  • You need a general partner. 

On the plus side, limited partners have a self-employment tax advantage.

Since your partnership will have multiple partners, multiple issues can come into play. You’ll need a carefully drafted partnership agreement to handle potential issues even if you don’t expect them to arise. For instance, you may want to include

  • a partnership interest buy-sell agreement to cover partner exits;
  • a non-compete agreement (for obvious reasons);
  • an explanation of how tax allocations will be calculated in compliance with IRS regulations;
  • an explanation of how distributions will be calculated and when they will be paid (for instance, you may want to call for cash distributions to be made annually in early April to cover partners’ tax liabilities from their shares of partnership income for the previous year);
  • guidelines for how the divorce, bankruptcy, or death of a partner will be handled;
  • and so on. 

Key point. No type of entity (including a limited partnership in which you are a limited partner) will protect your personal assets from exposure to liabilities related to your own professional malpractice or your own tortious acts. 

 

Send Tax Documents Correctly to Avoid IRS Trouble

 

You have heard the horror stories about mail sent to the IRS that remains unanswered for months. Reportedly, the IRS has mountains of unanswered mail pieces in storage trailers, waiting for IRS employees to process them.

Because the understaffed IRS is having so much trouble processing all the documents it receives, you need to protect yourself when you send an important tax filing due by a specific deadline.

If you can file a document electronically, do so. The IRS deems such filings as filed on the date of the electronic postmark.

If you must file a physical document with the IRS, don’t use regular U.S. mail, Priority Mail, or Express Mail.

Why not?

When you mail a document with these methods, the IRS considers it filed on the postmark date, but only if the IRS receives it. What if the U.S. Postal Service doesn’t deliver it or the IRS loses it? You’ll have no way to prove the IRS got it—and the IRS and most courts won’t accept your testimony that it was timely mailed.

Don’t take this chance. Instead, file physical documents by certified or registered U.S. mail, or use an IRS-approved private delivery service (generally, two-day or better service from FedEx, UPS, or DHL Express). When you do this, the IRS considers the document filed on the postmark date whether or not the IRS receives it. 

Make sure to keep your receipt.

 

Tax Implications When Your Vacation Home Is a Rental Property

Health Savings Accounts and more saving tips, home for rental

If you have a home that you both rent out and use personally, you have a tax code-defined vacation home.

Under the tax code rules, that vacation home is either

  • a personal residence or
  • a rental property.

The tax code classifies your vacation home as a rental property if

  • you rent it out for more than 14 days during the year, and
  • your personal use during the year does not exceed the greater of (a) 14 days or (b) 10 percent of the days you rent the home out at fair market rates.

Count actual days of rental and personal use. Disregard days of vacancy, and disregard days that you spend mainly on repair and maintenance activities.

For vacation homes that are classified as rental properties, you must allocate mortgage interest, property taxes, and other expenses between rental and personal use, based on actual days of rental and personal occupancy. 

 

Mortgage Interest Deductions 

 

Mortgage interest allocable to personal use of a rental property does not meet the definition of qualified residence interest for itemized deduction purposes. The qualified residence interest deduction is allowed only for mortgages on properties that are classified as personal residences. 

 

Schedule E Losses and the PAL Rules

 

When allocable rental expenses exceed rental income, a vacation home classified as a rental property can potentially generate a deductible tax loss that you can claim on Schedule E of your Form 1040. Great!

Unfortunately, your vacation home rental loss may be wholly or partially deferred under the dreaded passive activity loss (PAL) rules. Here’s why. 

You can generally deduct passive losses only to the extent that you have passive income from other sources (such as rental properties that produce positive taxable income). 

Disallowed passive losses from a property are carried forward to future tax years and can be deducted when you have sufficient passive income or when you sell the loss-producing property. 

 

“Small Landlord” Exception to PAL Rules

 

A favorable exception to the PAL rules currently allows you to deduct up to $25,000 of annual passive rental real estate losses if you “actively participate” and have adjusted gross income (AGI) under $100,000. The $25,000 exception is phased out between AGI of $100,000 and $150,000.

 

The Seven-Days-or-Less and Less-Than-30-Days Rules 

 

The IRS says the $25,000 small landlord exception is not allowed

  • when the average rental period for your property is seven days or less, or
  • when the average period of customer use for such property is 30 days or less, and significant personal services are provided by or on behalf of the owner of the property in connection with making the property available for use by customers. 

“Real Estate Professional” Exception to PAL Rules 

 

Another exception to the PAL rules currently allows qualifying individuals to deduct rental real estate losses even though they have little or no passive income. To be eligible for this exception, 

  1. you must spend more than 750 hours during the year delivering personal services in real estate activities in which you materially participate, and 
  2. those hours must be more than half the time you spend delivering personal services (in other words, working) during the year. If you can clear those hurdles, you qualify as a real estate professional. 

The second step is determining whether you have one or more rental real estate properties in which you materially participate. If you do, those properties are treated as non-passive and are therefore exempt from the PAL rules. That means you can generally deduct losses from those properties in the current year.

 

Meeting the Material Participation Standard 

 

The three most likely ways to meet the material participation standard for a vacation home rental activity are when the following occur:

  • You do substantially all the work related to the property.
  • You spend more than 100 hours dealing with the property, and no other person spends more time on this property than you do.
  • You spend more than 500 hours dealing with the property.

In attempting to clear one of these hurdles, you can combine your time with your spouse’s time. But if you use a management company to handle your vacation home rental activity, you’re unlikely to pass any of the material participation tests.

If you have questions, don’t hesitate to contact me.

Filed Under: Tax update, Tax-saving tips, Tax-savings Tagged With: Tax-saving, Tax-saving tips

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